2020-2021 Student Handbook

Financial Responsibility Agreement

All students are bound by the College of Central Florida’s Financial Responsibility Agreement upon course registration. The agreement outlines the financial terms and conditions associated with a student’s course registration. By allowing charges to be applied to a student account, the student will be bound by this agreement.

Use of Account – The student authorizes the College of Central Florida to add to their account all tuition, fees and other charges incurred by the student as a result of enrolling in the college.

Promise to Pay – The student understands that when they register for any class at the College of Central Florida or receive any service from the College of Central Florida, the student accepts full responsibility to pay all tuition, fees and other associated costs assessed as a result of the student’s registration and/or receipt of services. The student further understands and agrees that their registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which the College of Central Florida is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.)

The student understands and agrees that if the student drops or withdraws from some or all of their classes for which they have registered, the student will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule at the College of Central Florida.  Student further understands that if the student fails to attend class or receive a bill, this does not absolve the student of their financial responsibility. 

Student Account and Billing Statement – Student account activity and statements are available electronically via the student portal.

Billing Errors – The student understands that administrative, clerical or technical billing errors do not absolve the student of his or her financial responsibility to pay the correct amount of tuition and fees as a result of registration at the College of Central Florida.

Payment Due Date – Billed tuition, fees and other charges are due in full by the 10th business day following registration or immediately following registration if classes have started.

Removal from Classes – The college reserves the right to drop a student’s enrollment in class for failure to abide by this agreement or any other payment agreement the student has entered into with the college.

Payment Deferrals – Florida Statute 1009.27 allows deferments when a student is awarded aid for a given term or if a student is eligible for a veteran’s educational benefits. In accordance with Florida State Board of Education Rule 6A-14.054, the college has elected to limit the deferral of fees to one per term, which is due 60 calendar days after the first day of class, regardless of any pending financial aid.  Students are responsible for payment of any outstanding balance on their student account even if they do not receive or are not eligible for financial aid or veteran’s educational benefits for a given term/course.

Payment Methods – If the student account is not paid through financial aid or a third party agency, the College of Central Florida offers four methods for paying student account balances:

  • Utilize our NelNet payment plan.

  • Pay online with a credit card (we accept Visa, MasterCard, Discover and American Express).

  • Mail a check made payable to College of Central Florida to: Attention Department of Student Accounts, College of Central Florida, 3001 S.W. College Road, Ocala, FL 34474-4415.

  • Please Note: Students who have previously provided payment that was dishonored by their financial institution (returned check or EFT or disputed credit card charge) are required to pay with other certified funds. Also, students who have previously filed bankruptcy are required to pay all fees in full.

Returned Check Fee – A returned check fee of up to $40 or 5 percent of the face value, whichever is greater, will be added to the student’s account for any check returned by the student’s financial institution. The college reserves the right to pursue all legal remedies available to collect on a returned check.

Past Due Accounts – If the student’s account is delinquent for 60 calendar days the student will receive a first notice. If the student does not respond within 14 calendar days from the mailing date of the letter, a second notice will be sent. If the matter is not resolved within another 14 calendar days, the student’s account will be turned over to a collection agency. Once the student’s account has been turned over to the collection agency, the student may only pay at the collection agency.

Collection Agency Fees – The student understands and accepts that if they fail to pay their student account bill or any monies due and owing to the College of Central Florida by the scheduled due date, the College of Central Florida may refer the student’s delinquent account to a collection agency. The student further understands that if the College of Central Florida refers their student account balance to a third party for collection, a collection fee will be assessed and will be due in full at the time of the referral to the third party. The collection fee will be calculated at the maximum amount permitted by applicable law, but not to exceed 35 percent of the amount outstanding. For purposes of this provision, the third party may be a debt collection company or an attorney. If a lawsuit is filed to recover an outstanding balance, the student shall also be responsible for any costs associated with the lawsuit such as court costs or other applicable costs. Finally, the student understands that their delinquent account may be reported to one or more of the national credit bureaus.

Write-off – If the student’s account resides with our collection agency for 90 calendar days and the student fails to pay at least one third of the account balance, including collection fees, the account will be written off. A write-off only refers to the accounting treatment. The student’s financial obligation continues. The student will still have to pay the debt before the student may re-enroll or request transcripts.

Bankruptcy – Enrollment in (a) class(es) constitutes a financial obligation between the student and the College of Central Florida. Any and all services received by the student under this agreement are for educational purposes and constitute an educational loan pursuant to 11 U.S.C. § 523(a)(8) that is non-dischargeable in bankruptcy.

Financial Hold – The student understands and agrees that if the student fails to pay the student account bill or any monies due the College of Central Florida by the scheduled due date, the College of Central Florida will place a financial hold on the student’s account, preventing the student from registering for future classes, requesting transcripts, or receiving a diploma.

Financial Aid – The student agrees to allow any financial aid received to pay any and all charges assessed to the student’s account at the College of Central Florida.  The student understands that any federal Title IV financial aid that the student receives, except for Federal Work Study wages, will first be applied to any outstanding balance on the student's account, including but not limited to: tuition, fees, parking fines, service fees, bookstore charges, and any other amount, in accordance with the terms of the aid.  Title IV financial aid includes aid from the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, PLUS Loan, Perkins Loan, and TEACH Grant programs. 

Federal financial aid regulations do not permit the college to automatically apply a student’s upcoming financial aid refund to a past due balance from a previous term. The student will need to personally receive the refund and then use it to pay the balance due.

  • Please be advised that a student’s financial aid award is contingent upon continued enrollment and attendance in each class upon which financial aid eligibility was calculated. Dropping a class before completion may reduce a student’s financial aid eligibility and some or all of the aid awarded to the student may be revoked. Should this occur, the student agrees to repay all revoked aid that was disbursed to the student account and resulted in a credit being refunded to the student.

  • Student understands that aid described as “estimated” on their Financial Aid Award does not represent actual or guaranteed payment, but is an estimate of the aid the student may receive if the student meets all requirements stipulated by that aid program. 

Method of Communication – The student understands and agrees that the College of Central Florida uses Patriot email as the official method of communication with the student, and that the student is, therefore, responsible for reading the Patriot emails received from the college on a timely basis.

Updating Contact Information – The student understands and agrees that the student is responsible for keeping the College of Central Florida records up to date with a current physical address, email addresses, and phone number. Upon leaving the College of Central Florida for any reason, it is the responsibility of the student to provide the college with updated contact information for purposes of continued communication regarding any amounts that remain due and owed to the College of Central Florida.

Contact – The student authorizes the College of Central Florida and its agents and contractors to contact the student at current and any future cellular phone number(s), email address(es) or wireless device regarding any debt owed to the college. The student authorizes the College of Central Florida and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact the student.

IRS Form 1098-T – The student agrees to provide a Social Security number or taxpayer identification number to the College of Central Florida as required by Internal Revenue Service regulations for Form 1098-T reporting purposes. If the student fails to provide a SSN or TIN to the college, the student agrees to pay any and all IRS fines assessed as a result of the missing SSN/TIN. The student agrees to receive the student's IRS tax form 1098T electronically via MyCF portal in lieu of a mailed copy. To receive a mailed copy, this consent may be revoked by submitting a 1098T Tuition Statement Request Form to the college bursar.

Change of Terms – The College of Central Florida may change the terms of this agreement at any time. The college will provide notice of such change on the student's portal account and allow the student the opportunity to pay his or her account in full if the student disputes the change. It is the student's responsibility to ensure that the student is aware of any changes, including changes to any and all tuition and fees.