2016-2017 Faculty Handbook

Faculty Continuing Contract Cycle

Jan. 2-March 1 All annual contract faculty receive a yearly Faculty Performance Review and complete a professional development plan.
March Office for Academic Affairs sends a list of annual contract faculty who will be eligible for continuing contract to instructional supervisors.
Office for Academic Affairs sends a memo to all eligible faculty notifying them of their eligibility to begin the continuing contract cycle.
Instructional supervisors work with the faculty members’ program managers or department chairs to complete the Faculty Responsibilities and Performance Criteria Checklist to screen each candidate’s performance. If the faculty member has had an issue with any of the responsibilities or performance criteria, a memo should be written to document the issue and outline steps toward improvement. The supervisor will meet with the faculty member to discuss areas in need of improvement. The supervisor will make a recommendation to the vice president for Academic Affairs regarding the candidate’s eligibility for continuing contract based on performance.
April 15 Annual contract faculty must submit the Intent Form along with two letters of support and Faculty Responsibilities and Performance Criteria Checklist to the Academic Affairs office. (Letters are typically from the department chair/program facilitator and instructional supervisor.)
For anyone not recommended, the vice president for Academic Affairs and the appropriate instructional supervisor will meet with the candidate to discuss an Improvement Plan for the next year of annual contract.
Eligible candidates will schedule a meeting with the technical learning support specialist in the Professional Development Center for training in portfolio development.
May-October Candidates complete portfolio.
Oct. 15 An assigned peer reviewer is given access to a candidate's portfolio to review. The peer reviewer is someone who has successfully completed the faculty promotion cycle or who has served on the Faculty Promotion Committee.
Nov. 15 Candidates' instructional supervisor is given access to the portfolio for review.
Dec. 15 Last day for the instructional supervisor to recommend candidate for continuing contract to the vice president for Academic Affairs.
Dec. 15-Jan. 14 Opportunity for the candidates to edit the portfolio prior to submission to the Academic Affairs office.
Jan. 15 Vice president for Academic Affairs is given access to the portfolios to review.
Jan. 16-March 15 Vice president for Academic Affairs reviews portfolios.
Mid March Vice president for Academic Affairs sends the president recommendations regarding faculty to receive continuing contract and those to be awarded another year on annual contract or to be terminated.
First week of April Candidates receive notification of recommendations of continuing contract or denial by vice president for Academic Affairs.

Vice president for Academic Affairs and the appropriate instructional supervisor meet with anyone not recommended for continuing contract.
Third week of April The president submits recommendations for continuing contract to the District Board of Trustees for approval.

Faculty who receive continuing contract attend the April District Board of Trustees board meeting.
By April 30 Faculty who participated and received continuing contract and are now eligible for a promotion may submit an Intent Form to the Academic Affairs office.
August Continuing contract becomes effective.