2016-2017 Faculty Handbook

Attendance

Attendance Policy

Regular, punctual class attendance is the responsibility of every student who enrolls at the College of Central Florida; therefore, the institution is committed to enforcing the attendance policy in an effort to assist students in achieving their educational objectives. The documentation of student absences will begin the first day of class, regardless of when the student registers. When a student has a legitimate reason for being absent, the instructor has the option of permitting the student to make up work missed and may require an explanation for the absence. The college reserves the right to evaluate individual cases of nonattendance.

In general, students are graded on the basis of intellectual effort and performance. Class participation is a significant measure of performance, therefore nonattendance can adversely affect a student’s grade.

Participation in college-sponsored, off-campus student activities (such as student organization meetings or athletic events) is permitted to count toward class attendance or approved absence on the instructor’s class records. Students must give advance notice of the intended absence, within guidelines set by the individual instructor, in order to have the opportunity to prepare assignments and make up or avoid missing tests. Faculty members are expected to establish nonpunitive grading practices toward attendance at these college-sponsored, off-campus student activities such as student organization meetings or athletic events.

If conflicts exist between a student’s regularly scheduled class(es) and another activity (including the requirements of other classes), the student’s regularly scheduled class should receive priority. If adequate notification is given to the instructor, the student will not be penalized for nonattendance.

If a student accumulates so many absences that further enrollment in a course appears to be of little academic value, the instructor has the right to withdraw the student from the course. CF instructors may or may not initiate a request to withdraw a student from their classes (please check with individual instructors regarding their process); however, all withdrawals must be done on or before the withdrawal deadline that is published by the college.

A withdrawal may not be processed if the request is for the student's third attempt at a course; the removal of a sole preparatory course if the student has earned 12 college credits; or if the student is a high school dual enrollment student and the permission of the high school counselor, home school parent and CF dual enrollment coordinator has not been granted. Withdrawal(s) may be reversed and a grade issued for a course as a disciplinary action resulting from breaching the college's Academic Integrity and Honor Code.

Students enrolled in occupational certificate programs have required participation for skill development, therefore they are permitted limited unexcused absences (check with instructor). Students who exceed the number of unexcused absences may be placed on probation and, if additional unexcused absences occur, dropped from the program. The instructor determines whether or not an absence is excused, considering such factors as sickness, accidents and other circumstances beyond the student's control.

Students enrolling in certain limited-access programs are expected to meet specific guidelines presented in program handbooks. Check the website at CF.edu/limitedaccess for more information regarding limited-access programs.

Class Rolls

Records of student class attendance are mandatory. All attendance records must be available for audit and should be left readily accessible in a secure place for academic administrators/staff assistants. Faculty are required to record the last day of attendance for each student when reporting an F, N, FF or I grade.

Attendance Verification

Attendance for each class must be verified at the beginning of each semester, according to the schedule provided from Student Affairs (i.e., Financial Aid guidelines).

The automated Attendance Verification component of Jenzabar has made attendance reporting easier. In addition to reporting attendance electronically, instructors are able to make changes on the attendance roster instead of sending emails to the Office of Financial Aid for students that start class late.

If a student comes to class for the first time AFTER the attendance roster has been submitted, make the appropriate change on the online Attendance Verification and resubmit. Do not change the status of any student previously submitted as “has attended.”

Please keep in mind that a student whose attendance is not verified will not receive Title IV Financial Aid. The college cannot disburse Title IV aid to any student until all of that student’s instructors have verified attendance. If a student is purged from a class and later re-enters, the instructor must resubmit attendance verification for this student. Please call Financial Aid at 352-854-2322, ext. 1476, with any questions about this process. If there are any problems accessing Jenzabar for online attendance rosters, please contact the Information Technology Help Desk (IT Help Desk) at 352-854-2322, ext. 1378.

To view an instructional video on attendance verification click to the following link: http://inside.cf.edu/departments/opd/videos/attendance_01192010.swf.

Instructions for Submitting Attendance:

  1. At http://inside.cf.edu go to myCF.
  2. Login using CF ID number and password.
  3. Click on the Faculty tab.
  4. See the Attendance, Class Lists and Authorization heading.
  5. Click on Faculty Schedule & Attendance Verification.
  6. You will now see all the classes assigned to you. Look to the far right of each class to see a button labeled Attend. Click on it.
  7. A list of your students in that particular class will appear with a drop down box next to each stating Has Attended. If you have a student who has not attended, click the down arrow next to Has Attended and click on Not Attended. NOTE: You only change the students who have not attended.
  8. Once done, scroll down to the bottom of the screen and click on Submit Absent Info. Please note the blurb to the left of the button will change from Attendance has not been submitted to Attendance has been submitted.
  9. You also can go back at a later date and update by following the same steps.

NOTE:

  • Once a student has attended your class at least one time, and you have reported this student as attending, please DO NOT change your report for that student, even if the student never attends class again.
  • However, if a student begins attending the class after you have submitted the verification, please access the system and report this student as attending. Do this instead of sending an email to the Office of Financial Aid to verify that the student has begun to attend your class.
  • Student financial aid is not disbursed until Attendance Verification is submitted! Please submit verification promptly by the due date.

Federal Definition of Attendance

Attendance must be “academic attendance” or “attendance at an academically related activity.” Examples include:

  • physical class attendance where there is direct interaction between instructor and student
  • submission of an academic assignment
  • examination, interactive tutorial, or computer-assisted instruction
  • study group assigned by school
  • participation in online discussion about academic matters
  • initiation of contact with instructor to ask question about academic subject

If you have trouble using the verification process, contact Information Technology Help Desk at 352-854-2322, ext. 1378.

Withdrawal

  1. The student may withdraw without academic penalty from any course by the midpoint in the semester. [F.A.C. 6A-14.0301 1(a).] Check the college calendar for withdrawal deadlines.
  2. The student will be permitted a maximum of two withdrawals per course. Upon the third attempt, the student will not be permitted to withdraw and will receive a grade for that course. [F.S. 1009.28 and F.A.C. 6A-14.0301 1(b).]
  3. Preparatory students who have completed 12 hours of college credit coursework before completing all college preparatory courses must maintain continuous enrollment in college preparatory coursework each semester and may not withdraw from their sole preparatory course while remaining in other college credit coursework. [F.S. 1008.30 4(a) and F.A.C. 6A-10.0315(20).]
  4. Audit students can withdraw at any time.
  5. A student (credit, college credit certificate or audit) who withdraws from all classes must begin official withdrawal procedures by seeing an advisor, department chair or program manager. The college calendar gives specific deadlines for withdrawing from the college.
  6. It is the student’s responsibility to withdraw from a course by the withdrawal deadline date for the current semester if he/she can no longer continue to attend class and/or feels he/she cannot pass the course. Instructors may not initiate a withdrawal on the behalf of the student. If the student stops attending a class and does not withdraw properly, the student will earn an F grade for that class.

    NOTE: A withdrawal may not be processed if the request is for the student’s third attempt at a course; the removal of a sole preparatory course if the student has earned 12 college credits; or if the student is a high school dual enrollment student and the permission of the high school counselor, home school parent and CF dual enrollment advisor has not been granted. Withdrawal(s) may be reversed and a grade issued for a course as a disciplinary action resulting from breeching the college’s Academic Integrity and Honor Code.