2017-2018 Faculty Handbook

Appendix F - Faculty Promotion Cycle

Faculty Promotion Cycle

March Office for Academic Affairs sends to instructional supervisor a list of faculty who will be eligible for promotion.
Office for Academic Affairs sends a memo to all eligible faculty, notifying them of their eligibility to begin the promotion cycle. The Portfolio Development Procedures to Support Promotion in Rank can be found on the intranet.
Faculty wishing to seek advancement in rank must respond to the above memo by submitting an Intent Form to seek promotion to the Office for Academic Affairs by April 1st. Upon receipt of the Intent Form, the faculty member’s instructional supervisor will be notified.
Instructional supervisors will work with the faculty member’s program manager/department chair to complete the Faculty Responsibilities and Performance Criteria Checklist for administrators to screen the applicant’s performance. The supervisor will meet with the faculty member to discuss the performance criteria checklist and the recommendation he/she will make to the vice president for Academic Affairs regarding the candidate’s eligibility for promotion based on performance.
April The instructional supervisor will forward the Faculty Responsibilities and Performance Criteria Checklist to the vice president for Academic Affairs. If a performance issue has been raised, the vice president for Academic Affairs will meet with the candidate and the instructional supervisor to discuss the concerns and establish an improvement plan.
Candidates will schedule a meeting with the technical learning support specialist in the Professional Development Center for training in portfolio development.
May-October Candidates complete portfolios.
Oct. 15 An assigned peer reviewer is given access to a candidate's portfolio to review. The peer reviewer is someone who has successfully completed the faculty promotion cycle or who has served on the Faculty Promotion Committee.
Nov. 15 Peer reviewer completes the first review and contacts the candidate with his or her suggestions.
Dec. 1 Candidates' instructional supervisor is given access to the portfolio for review. He or she may also submit portfolio to the peer reviewer for a final review, if desired.
Dec. 15 Last day for the instructional supervisor and peer reviewer to have access to the portfolios. The peer reviewer signs the Review Form indicating that he/she has reviewed the candidate’s portfolio and offered suggestions for the enhancement of the portfolio.
Dec. 15-Jan. 14 Opportunity for the candidates to edit the portfolio prior to submission to the Office for Academic Affairs.
Jan. 15 Faculty Promotion Committee is given access to the completed portfolios.
Jan. 16-March 15 Faculty Promotion Committee reviews portfolios and submits recommendations for advancement in rank to the vice president for Academic Affairs.
March 16  Vice president for Academic Affairs is given access to the portfolios for review. 
First week of April Vice president for Academic Affairs sends to the president recommendations regarding faculty for promotion in professional rank.
Vice president for Academic Affairs and appropriate instructional supervisor meets with each faculty member who participated in the Faculty Promotion Cycle to discuss the recommendation made regarding rank advancement or denial.
Middle of April President recommends for approval to the District Board of Trustees the faculty selected to receive promotion in professional rank.
End of April Faculty members who are recommended for advancement in rank attend the April District Board of Trustees Board Meeting to be recognized.
By April 30 Faculty who participated in the process and did not receive a promotion may submit the Intent Form to the Office for Academic Affairs to continue work on his or her portfolio for advancement in rank consideration in the following academic year.
August Advancement in rank becomes effective.