2016-2017 Faculty Handbook

FERPA

In compliance with FERPA, faculty cannot:

  • Use even a portion of a student's social security number (SSN) or ID number in a public posting of grades. (You CAN post grades if they are not in alphabetical order and if you use a unique identifier known only to the student and you.) For example: a student gives a generic number (542876) that is not a part of the student SSN or ID number; 
  • Link the name of a student with that student's SSN or ID number in any public manner.
  • Leave graded tests in a stack for student's to pick up by sorting through the papers of all students.
  • Circulate a printed class list with student names, SSN's, ID numbers or grades as an attendance roster.
  • Discuss the progress of a student with anyone other than the student (including parents) without the written consent of the student.
  • Provide lists of students enrolled in your classes for any commercial purpose.
  • Provide student schedules or assist anyone other than College of Central Florida employees in locating a student on campus.

FERPA summary:

Student educational records are considered confidential and may not be released without the written consent of the student, except by provisions outlined in law. (Exceptions are handled by the registrar.)

As a college employee, you have a responsibility to protect educational records in your possession.

Some information is considered public (sometimes called “directory information”). This information can be released without the student's written permission. However, the student may choose to consider this information confidential. College of Central Florida has identified directory information as name, current mailing address, telephone number, major field of study, participation in officially recognized activities and sports, weight and height of members of athletics teams, dates of attendance, and degrees and awards received. A listing of directory information is listed in the college catalog.

You have access to information only for a “legitimate educational purpose” in completion of your responsibilities as a college employee. Information cannot be used for any other purpose.

If you are ever in doubt, do not release any information until you contact the Enrollment Office at 352-854-2322, ext. 1297.

The Office of Student Records and Financial Aid is responsible for all student record information.