2017-2018 Faculty Handbook

Posting/Submitting Final Grades


  • Post all grades by the time/date listed on the college calendar (typically by noon on due date). Grades cannot be submitted after the grading file closes.
  • Only the instructor may post grades for a class.
  • Place a grade in the Grade column for each student.
  • If the Grading Type column indicates Audit, the only grade you can enter in the Grade column is X.
  • If the Grading Type indicates Withdrawn, the grade of W will already be entered in the Grade column for that student.
  • Complete an I Grade contract for every student being granted a temporary grade of incomplete.

Posting/Submitting Grades

Use Internet Explorer for posting grades vs. Firefox or Google Chrome

  1. At http://inside.cf.edu/ go to myCF.
  2. Enter your CF faculty ID and password
  3. If you have changed your password and do not remember it, key in your CF ID, click on I forgot my password and a new password will be emailed to you. If you are unable to sign on to myCF, contact the IT Help Desk at 352-854-2322, ext. 1378 or ITHelp@cf.edu.
  4. On the Home page, click on the Update Email link to review your email address. This is the address to which your grade entry messages will be sent. Update your address if it is incorrect.
  5. Click on the Faculty tab.
  6. Click on View  Course List under the Grade Entry heading.
  7. A list of classes will be displayed. Click on a course.
  8. Select the final grade for each student. When the grade is F, N, or I, enter the student's last date of attendance. For students who never attended class, the last date of attendance is the first day of the class date.
  9. Click the Save button located at the bottom of the student list.

Go back to the Grade Entry Page after submitting to confirm that the process has been accepted. (You should receive a confirmation email.)

Filing Grades

  • Send a copy of the grade posting screen (electronic preferred) to your department staff assistant.
  • Send I Grade contract to your department staff assistant (NOTE: indicate date given or mailed to the student.) Also send a copy to Admissions/Records.
  • Do not send copies of grade books to Admissions and Records (follow department procedures).

Grade Books

Grade books or electronic grade book printouts must be returned to the appropriate departmental office at the end of each academic semester and when employment is terminated. In addition, each instructor should leave a forwarding address, telephone number and email with the departmental office should questions arise regarding grades. Departmental office staff should ensure that faculty grade records are left readily accessible in a secure place for academic administrators in case emergencies arise or grades are questioned. If using an electronic grade book, backup copies on disk and hard copy must be maintained and updated frequently. Faculty is recommended to keep gradebooks for 7 years. Consult the Teaching, Learning & Engagement website quick links (http://inside.cf.edu/departments/opd/TLIsite/e_gradebooks.htm) for additional information.