2019-2020 Employee Handbook

Annual Leave, Full-Time Employees

Annual leave is time off from work. The amount of paid vacation time employees receive each year increases with the length of their employment, as shown in the following schedule:

  • Career service, professional and administrative employees accrue sick leave at the rate of 7.5 hours per month, and may earn up to 90 hours during a 12-month period. The number of sick leave hours career service, professional and administrative employees with less than 260 workdays (12 months) can accrue is prorated accordingly.

  • Career service, professional and administrative 12-month employees with 0-5 years of employment with the college accrue vacation leave at the rate of 7.5 hours per month, and may earn up to 90 hours during a 12-month period. At 5-10 years of employment with the college, vacation leave is accrued at the rate of 9.5 hours per month, and up to 114 hours may be earned during a 12-month period. More than 10 years of employment with the college accrues vacation leave at the rate of 11.5 hours per month and may earn up to 138 hours during a 12-month period.

  • Career service, professional and administrative 12-month employees with less than 260 workdays (12 months) do not accrue vacation leave.

The length of eligible service is calculated on the basis of a benefit year. This is the 12-month period that begins when the employee starts to earn vacation time. An employee's benefit year may be extended for any significant leave of absence except military leave of absence. Military leave has no effect on this calculation. (See individual leave of absence policies for more information.)

In the event available vacation is not used by the end of the calendar year (Dec. 31), employees will forfeit the unused time in excess of 450 hours (60 days).

Once employees enter an eligible employment classification, they begin to earn paid vacation time according to the schedule. However, before vacation time can be used, a waiting period of 90 calendar days must be completed. After completing the 90-day observation period, employees can request use of earned vacation time, including that accrued during the waiting period. To take vacation, employees should request advance approval from their supervisors. Requests will be reviewed based on a number of factors including business needs and staffing requirements.

Upon voluntary termination of employment, employees will receive terminal pay per Board Policy 6.15 – Terminal Pay, provided advance notice of intent to leave is given in accordance with procedure guidelines. Employees will be paid for unused vacation time (up to 44 days) that has been earned through the last day of work. Employees who have completed 10 years of full-time service will be paid for unused sick leave.  Any amount over $2,000 will be deposited to a IRS Section 401(a)/403(b) special pay plan tax free. Terminal pay calculations are based on the employee’s leave balances and salary in effect on the date of the mandatory payment. The special pay plan is administered by BENCOR. If CF, in its sole discretion, terminates employment for cause, forfeiture of unused sick and vacation time may result. Additionally, if an employee does not give appropriate notification of intent to leave, all vacation leave is forfeited.

Refer to the Vacation Leave administrative procedure or policy manual for more information on leave and terminal pay.