2019-2020 Employee Handbook

Overtime

Only full-time employees classified as non-exempt are eligible for overtime compensation. The classifications are established based on specific federal guidelines. If an employee has a question about the classification of their position, he or she may review their job description online at www.CF.edu/hr.

College policy defines a workweek as 37.5 hours for all non-exempt employees. According to policy, a workweek can be scheduled for any period between 12:01 a.m. on Sunday and 12 a.m. (midnight) on Saturday.

Overtime must be approved in advance. It is the policy of CF that overtime work be limited to urgent needs or requirements that cannot be satisfactorily handled in another manner. Only the president can authorize overtime pay. For approved overtime, non-exempt employees are paid at the employee’s regular hourly rate for any time worked between 37.5 hours and 40 hours during a workweek. Employees who work more than 40 hours in a workweek are eligible for overtime pay (time-and-a-half) for hours worked above 40.

Supervisors should make it clear how their employees will be compensated before asking employees to work additional hours. Time records must be kept of such activity. Supervisors have no authority to promise nor should employees expect to receive overtime compensation at the college without direct prior approval from the president. Hours worked beyond 37.5 are to be reported on the Extra Duty Report form available from the Payroll Office or at Inside.CF.edu/forms, under Payroll.

Employees on a flexible schedule (different hours each day) or who work during a weekend are not eligible for overtime pay unless the scheduled work hours exceed 37.5. For example, non-exempt employees on a four-day workweek do not receive premium pay just because their scheduled workday is more than 9 hours.

Occasionally, the employee may request the supervisor to modify the employee’s schedule or departmental needs may require temporary change of the schedule. In such cases, the modified schedule must not exceed the regularly scheduled hours for the employee.