2019-2020 Faculty Handbook

E-Learning Procedures

E-Learning Procedure for Online Class First-day Meetings

Faculty members should clearly provide introductory information to their online courses, at least equivalent to what they provide to a face-to-face section.  Although faculty members are allowed to require an orientation meeting, all on-campus meetings must be noted in MyCF at the time of registration.  The most commonly used approaches to providing this information are as follows:

  1. Utilize the course management system, Canvas, to provide course orientation materials, in audio, video, or written format that can substitute for materials that would otherwise be delivered in a face-to-face orientation.
  2. Offer an optional open-door orientation that is available to students who feel they need face-to-face assistance.  This may be done in collaboration with other instructors in the same discipline.  If this option is chosen, materials as described in item one should be made available to students who choose not to attend.
  3. Meet the class in person at the first scheduled meeting time.  If option two or three is selected, the instructor must be present at the meeting.  A technician from the E-Learning Help Desk or the Learning Support Centers can assist the instructor with technical issues at the meeting, but cannot substitute for the instructor at the meeting.

E-Learning Procedure for Out-of-area Instructors

Faculty may teach online when out of the area, but only if they will be available to offer required online office hours and provide timely responses to students. The definition of availability in this context includes time zone considerations (i.e., be online at time periods that correspond with the college’s time zone, EST).

Development Procedure for Online and Hybrid Classes

The needs for online and hybrid course development will be guided by collegewide goals with guidance from the vice president for Academic Affairs in conjunction with the director of E-Learning and Learning Support Centers, the E-Learning Committee, and input from the faculty, in accordance with the following procedure:

  1. All decisions regarding the need for online and hybrid courses will be made within each department.
  2. At the beginning of each academic semester, each department will determine which courses need to be developed during that semester for delivery the following semester. Departments will also determine who will develop the courses.
  3. The faculty member will complete an application. Applications are available on the intranet under Forms, Faculty (see http://inside.cf.edu/forms/Application_Developing_an_Online_Course.pdf. The deadline for applications varies according to the desired start date of the course and can be found at the top of the application form.
  4. The completed application, signed by the appropriate administrator(s), will be submitted to the director of E-Learning and Learning Support Centers in both hard copy and electronic format.
  5. The director of E-Learning and Learning Support Centers will distribute the electronic copy to the E-Learning Committee members for their review and recommendation. If the committee recommends approval, the Director of E-Learning and Learning Support Centers will sign the application and notify the vice president for Academic Affairs for final approval.
  6. When the faculty member is notified of approval, he/she will sign up for a series of workshops to be conducted in the Professional Development Center. During these workshops, the faculty member, along with a development team consisting of Office of Professional Development and E-Learning staff, will actually develop the designated online course from start to finish. The workshops will include, but not be limited to the following components:
    • technical training in the Canvas course management system as needed
    • instructional design training
    • review of criteria for effective online and hybrid courses
    • assistance with converting traditional class materials and activities into an online format
    • training in the utilization of learning object repositories
    • assistance with the use of software designed for development of online and hybrid courses (e.g., Respondus, Camtasia, etc.).
  7. The faculty member will need to work with the e-learning instructional design team and complete the E-Learning Quality Standards before teaching an online or hybrid course. Exceptions to the completion of training before the course begins may be requested through the Dean of E-Learning and Academic Services.

Procedure for Duplication of an Online or Hybrid Course

  1. The head of the subject-area department or the campus dean/provost (in cooperation with the appropriate department chair or program manager) approves the need for additional sections of an existing online or hybrid course.

  2. The department head, campus dean, vice president or provost will determine which faculty member will teach the additional section. If the new faculty member desires to use content from the previously developed course (in accordance with the content duplication guidelines below), that faculty member should then consult with the developer as a professional courtesy before proceeding.

  3. Once duplication of an online or hybrid course has been approved in the originating department, that department head, campus dean, vice president or provost will notify the E-Learning Help Desk at dlhelp@cf.edu. The E-Learning staff will then duplicate the course shell according to the content duplication guidelines below, and make it available only to the faculty member. The developer's personalized information will be removed from the course listing and welcome page.

  4. The faculty member who will use the duplicated shell will customize the shell as needed.

  5. According to the annual E-Learning Plan, course management system quality standards training is required for any faculty member assigned to teach an E-Learning course.

Content Duplication Guidelines

Basic core for duplication could include, but not be limited to, the following components:

  • the basic timeline

  • the syllabus (to be modified as needed)

  • student lessons and assignments (to be modified as needed)

  • lecture notes (if these were included in the development process)

  • publisher content.

The following components may be duplicated only with permission of the developer:

  • instructor-developed question database

  • instructor-designed tests/exams

  • discussion forum items.